Bylaws

(Revised March 2014)

ARTICLE I - NAME

The name of this organization shall be “The San Antonio Symphony League,” referred to hereinafter as the “League.”

ARTICLE II – MISSION

The League is a 501(c)3 nonprofit organization with tax-exempt status. Its mission is (1) to support the San Antonio Symphony through financial assistance, service, and education efforts and (2) to preserve and promote the live performance of symphonic music for the San Antonio area.

ARTICLE III - MEMBERSHIP AND DUES

Section 1 - MEMBERSHIP

Any person interested in the purpose of the League shall become a member upon submission of membership forms and payment of dues.

Section 2 - Categories of Membership and Dues

The categories of membership shall be:

  • ACTIVE (volunteer for, at least, 1 activity)  
  • ACTIVE COUPLE (volunteer for, at least, 1 activity)
  • CONTRIBUTING
  • CONTRIBUTING COUPLE

The amount of dues, by category, shall be recommended by the Executive Committee and approved by the Board of Directors. Dues are payable by May 1 of each calendar year. Members who fail to pay dues by June 30 shall not be included in the yearbook. Members who fail to pay dues by July 31 shall forfeit membership.

The Board of Directors, at its discretion, may select an individual(s) for HONORARY membership.

Section 3 - Responsibilities of Membership

Each member is encouraged to:

  • Purchase at least one season ticket to a series presented by the San Antonio Symphony during the current season.
  • Participate in at least one committee activity each calendar year.
  • Support all functions sponsored by the League and the San Antonio Symphony.

ARTICLE IV - OFFICERS, DUTIES AND ELECTION

Section 1 - Officers

The Officers shall be:

  • President
  • President-Elect (serves during second year of President’s term)
  • Recording Secretary
  • Treasurer
  • Vice President - Administration
  • Vice President - Audience Development
  • Vice President - Communications
  • Vice President - Education
  • Vice President - Fundraising
  • Vice President - Membership
  • Vice President - Service
  • Vice President - Social Activities

The President shall appoint a Parliamentarian, Corresponding Secretary and may appoint Special Projects chairs.

Section 2 - Duties of Officers

President Shall preside at all meetings of the General Membership, the Board of Directors and the Executive Committee and shall assume all other executive duties pertinent to the office of President. The President shall appoint the Chairmen of all committees and shall be an ex-officio member of all committees except the Nominating Committee. The President, along with the Treasurer, shall have signature rights on League accounts.
President-Elect Shall assist the President, attend meetings, in the absence of the President perform the duties of the President, and put in place the structure and calendar for the following year.
Vice President Admin shall assist the President in administrative duties as requested; in the absence of the President and President-elect shall perform the duties of the President; shall ensure, with the Treasurer, that the League is in compliance with the requirements of the IRS and the Texas Secretary of State.
Vice Presidents Shall be responsible for those Committees within their particular division.
Recording Secretary Shall keep an accurate account in writing of all meetings of the General Membership, Board of Directors and Executive Committee, and shall perform any other secretarial duties as directed by the President.
Treasurer Shall be responsible for all financial accounts and transactions of the League; shall ensure, with the Vice President-Administration, that the League is in compliance with the requirements of the IRS and the Texas Secretary of State; shall close the books at the end of the fiscal year and present them for review. The Treasurer, along with the President, shall have signature rights on all League accounts.

Section 3 - Terms of Office

The President shall be elected to serve for two years. The Treasurer, because of the accounting skills required for the position, shall not be subject to term limits. All other officers shall be elected for one year. These officers may not serve more than three consecutive years in the same office. A vacancy occurring in the office of the President during the first year of the President’s term shall be filled by the Executive Committee. A vacancy occurring in the office of President during the second year of the Presidency shall be filled by the President-Elect. A vacancy occurring in any other office shall be filled for the unexpired term by Presidential appointment with the approval of the Executive Committee. 

Section 4 - Nominating Committee

The Nominating Committee shall consist of seven members: two members from the Board of Directors, four from the membership at large and a Chairman, all appointed by the President.

Duties of the Nominating Committee:

The Committee shall prepare a slate of officers to be submitted at a General Meeting prior to the Annual Meeting. If the committee is unable to present an entire slate at the General Meeting prior to the Annual Meeting, it may submit the slate by giving written notice to the general membership no less than two weeks prior to the Annual Meeting.

Section 5 - Election and Installation of Officers

The slate of officers, one for each office, shall be presented for election at a regular General Meeting prior to the Annual Meeting. If the Nominating committee is unable to present an entire slate at the General Meeting prior to the Annual Meeting, it may submit the slate by giving written notice to the general membership no less than two weeks prior to the Annual Meeting. The installation of officers shall take place at the Annual Meeting of the membership. New officers shall assume the duties of their office on June 1st except the outgoing Treasurer, who is responsible for the books and financial transactions until the close of the fiscal year.

ARTICLE V - COMMITTEES

The Standing Committees shall be:

  • Administration
  • Audience Development
  • Communications
  • Education
  • Finance
  • Fundraising
  • Membership
  • Nominating
  • Service
  • Social Activities
  • Symphony Ball

ARTICLE VI - EXECUTIVE COMMITTEE

Section 1 - Composition

The Executive Committee shall be composed of the officers of the League and the immediate past President.

Section 2 - Responsibilities

The Executive Committee shall establish the policies of the League for approval by the Board of Directors. It shall approve all persons selected by the President to fill vacancies occurring in any elected office. It shall transact any business requiring action between meetings of the Board of Directors. Annually each Executive Committee member shall be required to be a holder of a season ticket to any series presented by the San Antonio Symphony or of an equivalent number of individual tickets.

Section 3 - Meetings

A minimum of five meetings of the Executive Committee shall be held during the fiscal year. Additional meetings may be called at the discretion of the President. Any member of the Executive Committee absent from two consecutive meetings of the Executive Committee without an excuse submitted to the President shall be deemed to have resigned from the Executive Committee.

Section 4 - Quorum

A majority of the Executive Committee shall constitute a quorum. Voting by proxy is prohibited.

ARTICLE VII - BOARD OF DIRECTORS

.Section 1 - Composition

The Board of Directors shall be composed of the Executive Committee and all League Committee Chairmen. Members of the Advisory Board are invited to serve on the Board.

Section 2 - Responsibilities

The Board of Directors shall be the governing body of the League. Annually each Board of Directors member shall be encouraged to be a holder of a season ticket to a series presented by the San Antonio Symphony or of an equivalent number of individual tickets. Each Committee Chairman shall be required to submit two copies of an annual written report of the Committee’s activities to the Vice President-Administration no later than June 1.

Section 3 - Meetings

There shall be a minimum of three meetings of the Board of Directors each fiscal year. Additional meetings may be called by the President or by the Secretary upon request of five members of the Board of Directors. The time and place shall be determined by the President or the Executive Committee.

Section 4 - Quorum

A majority of the filled positions of the Board shall constitute a quorum. Voting by proxy is prohibited.

ARTICLE VIII - ADVISORY BOARD

All Past Presidents shall be invited to serve on the Advisory Board. At the discretion of the President, other members of the League may be invited to serve on the Advisory Board.

ARTICLE IX - GENERAL MEMBERSHIP MEETINGS

A minimum of three General Membership meetings of the League shall be held from September through May. The Annual Meeting shall be the last General Membership meeting of the year. A majority of members present and voting shall constitute a quorum.

ARTICLE X - AMENDMENTS AND AUTHORITY

Section 1 - Amendments

Proposed amendments may be submitted in writing to the President by any member. The Bylaws may be amended at any General Membership meeting of the League by a two-thirds vote of the members present and voting, provided that the proposed amendment has been (1) approved by the Board of Directors and (2) submitted in writing to all members no less than two weeks before the vote or presented at the previous General Membership meeting.

Section 2 - Disbursement of Assets

At such time as The San Antonio Symphony League shall cease to exist, all assets of the League shall first be used to satisfy any debts. The balance of the assets shall be transferred to the Symphony Society of San Antonio or to one or more 501(c)3 organizations which fulfill purposes similar to those of the League. The League’s Board of Directors shall make the determination.

Section 3 - Authority

Robert’s Rules of Order, Newly Revised, current edition, shall be the authority in all questions of parliamentary law not covered by the Bylaws.